We’ve just made expense encoding a whole lot easier with our mobile AI scanner, so you can finally stop typing your expense details. Just snap a photo or send a PDF of your expense, Mbrella’s AI Scanner is doing the rest.

Our AI Scanner will instantly extract the details and pre-fill the expense form. You just need to review and submit. No more manual typing. No more lost receipts.

👉 Enable the AI-scanner in your Settings > Customisation > Expenses & km allowances. They try it on your mobile app via the “+” button. The app is available on the Apple App Store (iOS) or the Google Play Store (Android)

We get it, life happens, and so do payroll corrections. Ever had to make changes to your payroll after the fact? We know how frustrating that can be.

Picture this: an employee mistakenly logs a bike ride during their vacation. Someone switches addresses and updates their commute distance post-move. Work-from-home days are registered,… but after payroll is closed. All those commuting trips now need to be corrected.

With Mbrella's payroll corrections, your payroll is 100% accurate. Whether you need to completely replace an entry (overwrite) or simply adjust the difference (delta), this tool has you covered. No more wondering if you're paying too much. Rest easy, knowing that only the correct amount is flowing through your payroll.

👉 Enable payroll corrections in your Payroll Settings (only available for social secretaries who cover corrections)

Our new AI-powered expense scanner is here to transform how your employees handle receipts. With just a simple upload of a receipt or document, our AI-assistant jumps into action, automatically filling in all the necessary fields. This means your employees no longer have to spend 30-60 seconds to fill in all the expense fields. They can now enjoy instant, accurate expense submissions. All expense fields are captured in a flash - we’re talking expense title, amounts, dates, categories.

👉 Our AI-powered expense scanner is currently in Beta and can be enabled in your Settings > Customisation > Expenses & km allowances 

Now, you can edit the end date of your employees' mobility budgets without having to offboard them. This update is perfect for those moments when an employee stops their legal mobility budget but continues using other Mbrella services.

After stopping the mobility budget, the total budget amount will get prorated and you can initiate the pillar 3 cashout.

👉 Go to Employees > Budgets > Edit budget to set an end date

Start budgeting with a clean slate every month. Our new Monthly Budget Resets are designed to keep your monthly allocations sharp and your spending on point.

With this new setting, what you don't use in your budget this month, will be lost for next month. Say you've got €100 for parking in January and you only use €20; come February, you start fresh again with another €100.

Here’s the scoop:

• Admins can now choose how budgets reset: either carry over the leftovers or start anew each month
• Make sure your allocation period is set to 'monthly' to enable this feature.
• Once set, this applies to all similar budget types within your organization - keeping it simple and consistent.

👉 Go to your Settings > Customisation > Allocation method to get started with Monthly Budget Resets

Our latest app update lets you see all your budget types—right from your phone.

Now, not only can you track your yearly budget, but you can also dive into your monthly spending with ease. Plus, reservations are now factored into your remaining budget, ensuring no surprises.

For those of you without a legal budget, we've expanded visibility to include all budget types, such as Flex, Business and Charge budgets. This means no matter what kind of budget you're managing, you'll see it all in one place.

👉 Ready to take control? Just update your app via the Apple App Store (iOS) or the Google Play Store (Android)

Your employees often ask us how much they’re spending on some mobility categories. Now, they no longer need to wonder. We've rolled out our Mobility Analytics dashboard to your employees, designed just for them to keep track of their transportation costs and earnings with precision.

Now, they can easily see how much they're spending on car sharing, e-scooters, or even that daily bike ride to work. Whether they're considering buying a new bike or just curious about their spending habits, our new dashboard makes it simple and straightforward.

What’s in store for them?

• A detailed breakdown of their expenses by category, so they can see exactly what they’re spending the most on.
• A clear, visual representation of their monthly spending trends, helping them manage their budget better and make smarter mobility choices.

👉 Go to your employee view by clicking on Myself > Home. Get ready to make every euro count!

The newest feature on Mbrella allows you to activate different public transport subscriptions for various user groups within your organization.

You can customize public transport subscriptions to perfectly match the diverse needs of your teams. Whether it's offering SNCB 2nd class tickets to your field team or exclusive 1st class passes for your executives, the power of choice is now in your hands. Consulting firms can rejoice too—opt for flexible 1-month subscriptions for your ever-mobile consultants or go for the stability of 12-month subscriptions for your HQ staff.

👉 Head over to your Employees > Groups, and click on a group with active public transport benefits to start tailoring your teams’ subscriptions

We’re rolling out a feature that puts the power in the hands of your employees. Now, when they first register on Mbrella, you can allow your employees to pick their own user group and its attached mobility benefits. It’s all about customizing their experience to suit their mobility needs.

This new feature is perfect for companies that believe in giving their employees the freedom to choose their own mobility plan. Whether you’re a daily commuter or an occasional traveler, you can select the user group that best fits your lifestyle. This choice isn’t just a one-time thing; you get to revisit and revise your decision every year, ensuring your mobility plan always matches your current needs.

You have the option to exclude certain employees or groups from making their own selections, ensuring alignment with company policies and roles. For instance, you might decide that your sales team, who are frequently on the road, can not change their user group.

👉 Go to Employees > Groups to activate this free user group choice. When your employees log in in to their Mbrella account, they’ll be prompted to choose their user group during your initial registration or on the annual update.

At Mbrella, we're committed to making your mobility management as integrated and seamless as possible with your existing HR tools. That's why we're excited to introduce our latest feature that imports your calendar data directly into Mbrella.

This ensures that commuting allowances are only paid for actual office attendance days, aligning perfectly with your day-to-day operations and keeping your allowances in check.

Here’s why you’ll love this update:

• No more guesswork: import non-office days like holidays, sick leaves, or any other absences into Mbrella. If they're not at the office, they're not on your dime for commutes.
• Fraud prevention: With automatic disabling of non-office days in the Commute Planner, there’s no chance of accidental or fraudulent km claims. Already created trips will get automatically deleted as well.
• Effortless import: Just export your calendar file from your time registration tool, put it in our template format and upload it to Mbrella. In seconds, watch your calendar align with real employee presence. Or automate the import via our SFTP server.

👉 Import your calendar via Employees > Import calendar (next to the Add employee-button)