Now, you can export all trips logged in the Commute Planner—not just those with kilometer allowances. This means more data, more insights, and more control.

With this upgrade, you can enhance your reporting for more informed decision-making and detect potential fraud more effectively. For instance, spot if employees are underutilizing their train subscriptions. Additionally, this feature lets you recognize and reward eco-friendly commuting habits, such as biking. We even have customers giving bike incentives based on this data.

👉 Head over to your Km registrations and click on Export trips

Big news—Mbrella has spruced up its wardrobe! We're rolling out a rebrand that's all about growing up without growing old. Our new look mirrors exactly where we are: matured, refined, and still the coolest kid on the mobility block.

We know how much HR loves flexibility. That's why we've rolled out new, highly customizable km allowance settings to ensure your mobility policy is reflected with precision. Here’s what you can now fine-tune to fit your company’s unique needs:

1. Deduct km allowances from a budget for one user group, add it on top for another. For instance: employees who had bike allowances 3 months prior to their mobility budget should have allowances on top of their legal budget. People who didn’t meet the 3-month rule, should have allowances deducted from their budget. You can now make this distinction per user group.

2. Automatic allowance activation. Our big customers strive for max automation and want their employees to have automatic access to km allowances once they’re eligible. So they no longer have to activate the allowance benefit themselves. It’ll be active as of the day you give them access to it.

3. Defined km limits. Set daily minimum and maximum km limits that mirror sector standards or your company’s specific policies. Whether it’s capping at 34 km or setting a minimum distance for reimbursement, these limits ensure compliance and fairness.

4. Km registration deadlines. Some employees have issues with timeliness? Late km allowance registrations can lead to payroll corrections. Avoid this by setting a registration deadline. Before this date, an employee cannot register anything.

👉Go to your Mobility Hub > Bike km allowances (or any other allowance benefit) to activate these configurations. If you set different configurations per user group, make sure to complete the required pay codes as well in your Payroll Settings.

With our latest update, you can now activate spending controls to block mobility expenses during weekends and public holidays. This means no more surprise charges for Saturday night Ubers or leisurely train rides on company budgets. It's all about ensuring that spending sticks to the script of business days only.

This new control works seamlessly alongside existing settings that govern specific mobility categories, like taxis or scooters, making it a breeze to enforce your company’s mobility policy down to the letter.

👉 Activate via Expenses > Spending controls 

Our latest feature lets you download your payroll files in a format that aligns perfectly with Mpleo’s specifications. No more manual adjustments or compatibility headaches. Just download your file directly from Mbrella and import it smoothly on Mpleo.

👉 Go to Settings > Connect > Mpleo to enable the Mpleo payroll file. Then head over to your Payroll module and click the Action menu to download your payroll files in Mpleo-format.

For those of you working with Group S Presta Web, this update is tailored to simplify your workflow. Our new feature allows you to generate and download payroll files that meet all the specific requirements of Group S Presta Web. This means accurate pay codes and amounts, ready to be uploaded without fuss or muss.

👉 Go to Payroll > Settings and select Group S Presta Web as payroll provider to get started

Ulis is a popular HR & payroll tool in French-speaking Belgium. Mbrella customers using Ulis, can now download a payroll file from Mbrella that's tailored to fit all of Ulis' specifications. This means no more manual data entry errors or compatibility headaches. Just download, upload, and you're done!

Our compatibility ensures that your payroll file will be imported directly into your payroll engine, with all the right amounts and pay codes.

👉 Go to Payroll > Settings and select Ulis as payroll provider to get started

We're expanding your payment options with the launch of our Mbrella Pay Virtual Cards. Now, you can choose between the traditional physical cards and our new, instant, eco-friendly virtual cards - no shipping, no waiting, and no extra plastic.

Virtual Cards are exactly what they sound like: payment cards that exist only in digital form. They come equipped with a 16-digit number, an expiry date, and a CVV, mirroring the functionality of physical cards but designed for online and app purchases. While they can't be used at physical stores (like an SNCB machine), they're perfect for all the same mobility merchants accessible with a physical Mbrella Pay card.

Here’s why you’ll love Virtual Cards:

• No more lost cards: Unlike physical cards, which have a knack for going missing, virtual cards are safely stored in your phone. Lose your phone? No panic! Your virtual card remains accessible and ready to use as soon as you log into your Mbrella account from another device.

• Cost-effective: Skip the €5 shipping fee per card. Virtual cards are free to issue and are instantly available, making them a budget-friendly option for large teams.

• Eco-friendly: Opting for virtual cards means less plastic waste, aligning with sustainable business practices.

👉 Go virtual via Mobility Hub > Mbrella Pay > Uncheck ‘Allow physical cards’. Read more about virtual cards here 

Mbrella now seamlessly manages the 'sociaal abonnement'—a key Belgian legal reimbursement scheme for commuting, for eBlox and X-Tend users.

Here’s how it works:

• Default car mode: If an employee’s default commute is by private car, the reimbursement is automatically handled by SD Worx, based on dynamic per km rates.

• Other transport modes: On days when employees commute by bike, public transport, or any mode other than their car, Mbrella steps in. We'll send these 'deductible days' to SD Worx via payroll, ensuring that these are subtracted from the default car days to prevent double reimbursement.

For example, if you bike 5 days in a month, those days are reported and deducted from your usual car commute days, keeping your commuting reimbursements accurate and hassle-free.

Bonus: payroll corrections are included as well.

👉 SD Worx customers can go to their Payroll Settings and set a pay code for the deductible days, per transport mode (bike, pedestrian, public transport)

SNCB B-Parking and 1st class subscriptions are now available in Mbrella, making commuting even more flexible and stress-free.

B-Parkings are conveniently located at or near train stations, making your journey hassle-free and accessible. Both for motorised vehicles and bicycles. Enjoy affordable parking rates and guaranteed access to train station parking, even if the parking is full. The formula is available for a duration of 1 month, 3 month or 12 months and always has be combined with another SNCB subscription.

As always in the third party system, any subscription will be billed directly to your company. Avoiding any reimbursement administration.

👉 Activate in your Mobility Hub > B-Parking